FOR FAMILIES · DYER COUNTY, TN · MAY 2026
Dyer County Daycare Enrollment Guide — What to Expect When You Enroll
Documents, timelines, first-day tips, and how Smarty Tots Too in Newbern handles enrollment
You've done the research, toured a facility or two, and you're ready to take the next step. Now the question is: what does daycare enrollment actually look like?
For families in Dyer County, TN — whether you're in Newbern, Dyersburg, Halls, or Trenton — enrolling your child in a licensed daycare doesn't have to be complicated. But there are documents to gather, a process to follow, and a few things worth knowing before your child walks through the door on day one.
This guide covers everything: what to look for before you commit, what Tennessee-licensed centers require at enrollment, what the first week typically looks like, and how enrollment works specifically at Smarty Tots Too.
Before You Enroll: 5 Things to Check on Your Tour
A facility tour is your due diligence. Most parents visit once and enroll on the spot — but it's worth being intentional. Here's what to look for:
✅ Licensing is current and visible
Tennessee DHS-licensed facilities must display their license on-site. Ask to see it. Confirm it's current and covers the age range of your child.
✅ Caregiver turnover is low
Ask how long the primary caregivers have been there. Consistency matters — especially for infants and toddlers who build attachment with familiar faces.
✅ Ratios meet Tennessee DHS requirements
In Tennessee, ratios are legally required: infants (1:4), toddlers 1–2 years (1:6), toddlers 2–3 years (1:8), preschool 3+ years (1:10). Smaller is better. Ask what their actual daily ratios are.
✅ Drop-off and pick-up logistics work for your schedule
Confirm hours align with your work schedule, including what happens if you're running late. Know the late pickup policy before enrollment, not after.
✅ The environment feels calm and purposeful
Trust your gut during the visit. Are caregivers engaged with the children or looking at phones? Are the kids calm or chaotic? Is the facility clean and well-maintained? You'll know when it feels right.
Documents You'll Need for Enrollment
Tennessee-licensed daycare centers are required to collect certain health and safety documents at enrollment. Having these ready speeds up the process significantly. Here's what most licensed centers in Dyer County — including Smarty Tots Too — require:
- Completed enrollment application — the center's standard form covering child info, schedule, and authorized pick-ups
- Birth certificate — a copy for your child's file
- Tennessee Certificate of Immunization — up-to-date shots are required by state law for childcare enrollment; your child's pediatrician can provide this
- Health and development form — a physical exam form signed by your child's doctor, confirming they are healthy enough to attend group care
- Emergency contacts — at least two people who can be reached if you're unavailable
- Photo ID for all authorized pick-up adults — centers take this seriously for child safety
- Custody/court orders (if applicable) — if there are legal restrictions on who may pick up your child, the center must have documentation on file
If you're using Tennessee TDHS childcare assistance (the Child Care Certificate Program), bring your approval letter or case number — our staff can help you coordinate with DHS directly. Not sure if you qualify? Read our guide to childcare assistance in Dyer County, TN.
How Long Does Enrollment Take?
From initial tour to your child's first day, expect the process to take 1–2 weeks in most cases. Here's a typical timeline:
Day 1–2: Tour the facility, meet staff, ask questions
Day 3–5: Gather enrollment documents (immunization records often take a few days from the pediatrician)
Day 5–7: Submit completed paperwork and confirm your start date
First day: Bring your child, stay for a brief transition period, and hand off to your new caregiving team
If you're enrolling ahead of a specific start date — like before summer break or the fall semester — reserve your spot at least 3–4 weeks in advance. Infant slots in particular fill up fast. At Smarty Tots Too, we currently have openings, but availability changes week to week.
What to Expect in the First Week
The first week is an adjustment for everyone — your child, you, and the caregiving team. Here's what to expect:
Day 1–2: Your child may cry at drop-off. This is normal. Most children settle within 10–15 minutes of a parent leaving. A long, drawn-out goodbye makes it harder — keep it short, warm, and confident. "I'll see you this afternoon, I love you!" and leave.
Day 3–5: Most children begin finding their footing. They identify favorite toys, start recognizing caregivers' voices, and begin to map out the daily routine. Some kids hit a wall around day 3 — that's also normal. Consistency is key.
End of week 1: Talk with the caregiving team about how your child did. A good center will give you a real update — not just "great!" — about eating, sleep, mood, and any concerns. That communication is one of the things that sets a quality center apart.
For infants, the transition is gentler but requires more handoff communication. Share your baby's feeding schedule, sleep cues, and any preferences upfront. The more context we have, the faster we can make your baby feel at home.
How Enrollment Works at Smarty Tots Too
At Smarty Tots Too in Newbern, TN, enrollment starts with a tour. We want you to see our facility, meet our team, and get comfortable with where your child will spend their days — before any paperwork is signed.
Once you're ready to move forward, here's our process:
- Schedule a tour — call (731) 676-2628 or drop by during operating hours (Mon–Fri, 6:00 AM–5:30 PM). Walk-ins are welcome.
- Reserve your spot — once you've toured and decided, we'll hold a spot for your child while you gather documents
- Submit enrollment documents — we'll walk you through exactly what we need for your child's age group
- Confirm start date — we'll coordinate a start date that works for your family and gives your child the best chance to settle in smoothly
We serve families from across Dyer County — Newbern, Dyersburg, Halls, Trenton, and surrounding West Tennessee communities. Our center is located at 625 W Main St C, Newbern, TN 38059, just off the main road through town.
We currently have openings available for infants (6 weeks+), toddlers, and preschool-age children. If you've been searching for reliable, licensed childcare in the Newbern or Dyersburg area, give us a call — we'd be glad to schedule a tour and answer your questions.
Ready to Enroll?
Call us at (731) 676-2628 to schedule a tour or ask about openings.
Smarty Tots Too • 625 West Main St, Suite C • Newbern, TN 38059 • Weekdays 6:00 AM–5:30 PM
Frequently Asked Questions About Daycare Enrollment in Dyer County
What documents do I need to enroll my child in a licensed daycare in Tennessee?
Tennessee-licensed daycare centers typically require: a completed enrollment application, your child's birth certificate, up-to-date immunization records (Tennessee Certificate of Immunization), a health and development form signed by your child's pediatrician, emergency contact information, and any custody or court order documentation if applicable. Some centers also ask for a photo ID for all authorized pick-up adults.
How long does the daycare enrollment process take in Dyer County, TN?
The enrollment process typically takes 1–2 weeks from initial tour to your child's first day. After your tour, you'll complete enrollment paperwork and gather required health documents. If you're enrolling for a future start date (like summer), we recommend securing your spot at least 3–4 weeks in advance — openings fill fast, especially for infants.
Can I visit Smarty Tots Too before enrolling?
Yes — and we strongly encourage it. Tours are always welcome at Smarty Tots Too. You'll get to see our facility, meet our caregivers, and ask any questions before committing. Call us at (731) 676-2628 or drop by during our operating hours (Monday–Friday, 6:00 AM to 5:30 PM) at 625 W Main St C, Newbern, TN 38059.
What age can my child start daycare at Smarty Tots Too?
We enroll children from 6 weeks old through preschool age (up to 5 years), with a dedicated infant room, toddler care (ages 1–3), and a preschool readiness program (ages 3–5). If you are returning to work after having a newborn, contact us early — infant openings are our most requested and fill up first.
What should I do if my child struggles with separation anxiety at drop-off?
Separation anxiety is completely normal, especially in the first 2–3 weeks. Keep drop-off short and consistent. Say a cheerful "I love you, see you this afternoon!" and leave confidently. Kids almost always settle within minutes. If your child is still struggling after 2–3 weeks, talk with us — we can work with you on transition strategies.
Does Smarty Tots Too accept childcare assistance or subsidies in Dyer County?
Yes. Smarty Tots Too is enrolled with the Tennessee TDHS Child Care Certificate Program (CCCP). This state subsidy helps income-qualified working parents in Dyer County offset monthly childcare costs significantly. To apply, contact TDHS and bring your approval letter to enrollment. See our guide to childcare assistance in Dyer County for eligibility details.
Also helpful: How to Choose a Daycare in Tennessee · Daycare Near Dyersburg, TN · Childcare Assistance in Dyer County · Preschool Program Newbern, TN · Daycares in Dyersburg, TN · Infant Care in Newbern, TN